Department of Visual Arts: Program Coordinator, OPC

Submitted by DoVA on Tue, 10/30/2018 - 1:07pm

Program Coordinator, OPC


21214 Visual Arts

About the Unit

The visiting artist programing in the Department of Visual Arts (DoVA) happens under the auspices of the Open Practice Committee (OPC). The OPC also acts as a conduit for collecting and distributing information relevant to contemporary visual arts at the University of Chicago. The OPC Program Coordinator works closely with the Department Chair to forge connections between DoVA, other departments and programs in the University, the city of Chicago, and the larger art world. The OPC Program Coordinator reports to DoVA’s Associate Director and is part of an administrative team, including the Department Assistant, who work together (with occasionally overlapping duties) to support the department’s faculty and students.

Job Information

Job Summary:

Reporting to the Associate Director in the Department of Visual Arts, and in consultation with the Department Chair and DoVA’s faculty, the OPC Program Coordinator arranges events, including all logistics and publicity associated with them. Coordinates a video archive; stewards visiting artists, including arranging travel. Manages a budget and expenses, websites and social media. Supervises student workers. Tracks alumni; coordinates or helps to coordinate all curricular and extracurricular events; assists with operations as needed.

This is a 35-hour per-week position with benefits.
Applicants, please ensure that when you attach your resume, you include the other attachments as listed in the Required Documents section located at the end of this job description.


• Arranges events and associated logistics from conception to set up and clean up; ensures the artist is introduced and at least one group meal is arranged with faculty and/or students; arranges artist talks on behalf of graduate (MFA) and undergraduate (BA) students; organizes donor events (lectures, dinners);

schedules lectures and studio visits for job candidates.

• Arranges travel and lodging for artists engaging DoVA as part of OPC; stewards

visitors to connect them to relevant personnel throughout the University.

• Oversees the OPC budget and sources additional funding opportunities at the

university, including writing grants in consultation with divisional experts; tracks

expenses and keeps budget on target throughout the year; provides regular

budget reports.

• Compiles list of visiting artists in consultation with relevant faculty members; maintains a robust studio visit schedule each quarter with visiting artists from CSRPC, Logan Center Exhibitions, the Renaissance Society, the Smart

Museum, Arts of Public Life, etc.

• Acts as an information resource for events and the role OPC and DoVA have for public relations purposes; conceptualizes poster designs; works with UChicago Arts Programming Group to collaborate across campus with various departments; works with Humanities, the Logan Center, and UChicago Arts to

keep DoVA current with publicity and local press.

• Keeps all relevant calendars current; maintains listservs, website, and social

media accounts with relevant news and information.

• Helps to support faculty initiatives involving collaboration with others both inside and outside of the Department; facilitates occasional events (symposia, panels)

in collaboration with faculty.

• Maintains relationships with donors; tracks alumni and stays connected with the

Division’s Alumni and Development personnel.

• Oversees creation and archiving of OPC & DoVA video documentation, including

documenting visiting artist talks.

• Supervises temporary and student workers and delegates responsibilities as

needed and appropriate

• Assists with office operations as needed.



• Ability to be a project manager

• Ability to understand a budget and keep it maintained

• Ability to process expenses efficiently and within deadlines

• A strong background and interest in Contemporary Art

• Ability to maintain confidentiality

• Excellent writing skills, proofreading and editing ability coupled with accuracy

• Ability to communicate effectively verbally and in writing, with people of varying

backgrounds and levels

• Ability to help develop and take the lead in maintaining the website

• Strong organizational skills coupled with the ability to be flexible

• Ability to think creatively as well as strategically

• Ability to meet strict deadlines

• Ability to be sociable, network, and forge connections on behalf of DoVA

• Ability to work with vendors to manage all aspects of producing publicity and

marketing materials

• Ability to know of transportation services in order to move artists from place to


• Ability to work an occasional evening or weekend

• Able to work in a fast-paced environment

• Must be able to lift up to 25 lbs. for items such as medium-large cartons of mail,

boxes of documents, and bottles of water

• Job requires sitting at computer for long periods of time and performing data

entry that requires looking at computer screen for hours at a time

• Job entails periodic walking to other campus locations; climbing stairs; filing and mailing activities while standing; periodic stooping; carrying small-to-medium-

sized loads; and operating small- and medium-sized pushcarts

Additional Requirements
Education, Experience and Certifications: Education:

• Bachelor’s degree required

• MFA or master’s in an arts-related field preferred



• Experience working in Excel or similar software

• Experience proofreading text and being accurate

• Familiarity with the University of Chicago and the greater Chicago contemporary

arts community preferred

• Experience with obtaining copyright permissions preferred

• Experience maintaining websites preferred

• Experience working in various media to create marketing/communication/

publicity, etc., material preferred

• Experience interacting with artists preferred

• Experience putting on events preferred

• One year experience creating publicity preferred

• Experience in video archiving preferred

• Grant writing experience preferred

Technical Knowledge or Skills:

• Proficiency in word-processing, page layout and design, database programs, MS Excel, use of the Internet, e-mail and other software programs relevant to

this position.

• Ability to create publicity in various media, e.g., graphic design, e-mail, some press releases, audio/visual recording, and other marketing materials which are


Required Documents:

• Resume.

• Letter of Interest in the Position

• List of references.

• A response to the following: With what limited knowledge you may have

regarding Artist Talks that we present, please describe what you would need to

consider to ensure the event’s success.

NOTE: When applying, all Required Documents MUST be uploaded under the Resume/CV section of the application.

Benefit Eligibility


Pay Frequency


Pay Range

Depends on Qualifications

Scheduled Weekly Hours




Job is Exempt?


Drug Test Required?


Does this position require incumbent to operate a vehicle on the job?


Health Screen Required?


Posting Date


Remove from Posting On or Before


Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

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To Apply: 
To apply, external candidates can visit the link below, and those who are internal to the University should apply by logging in to Workday and searching for Requisition #JR03175. 
Link for external candidates (not currently employed at the University of Chicago):
Contact Information
Contact Name: 
Alison LaTendresse
Contact Email: 
Contact Phone Number: